The cashier/receptionist is a member of the health care department team who functions under the direction guidance and supervision of the department manager, assistant manager, or designee.
The cashier/receptionist greets and checks in all patients reporting to the medical office in a professional and courteous manner.
This position is responsible for accurate check-in, check-out where applicable, information capture and revenue collection per procedures.
Responsible for having a general knowledge of the medical center in order to assist patients with questions and concerns.
Requires extensive use of the computer.
Reception, Check-ln, Check-out (where applicable)
Greet and assist patients that present
Follow appropriate patient registration/check-in policies and procedures
Verify and/or update all demographic information, for example Personal Physician Selection, Language Preference.
Working knowledge of Health Plan coverage types, for example (but not limited to) traditional, deductible, etc.
Check in patients by following check-in policies and procedures and using the check-in systems or manual visit records when the systems are down.
Determine patients membership/benefits according to the benefit display
Create accounts as necessary, for example (but not limited to) workers compensation, confidential, etc.
Capture and populate workers compensation data on the correct screens and select the correct coverage as necessary
Manage electronic in-basket
Use notes function where applicable to document prepayments
Obtain a patient medical record number when necessary
Order Health Plan cards as needed.
Collect co-pays and fees.
Inform patients of available payment options.
Generate appropriate encounter forms per procedure electronically or manually if the system is down
Direct patients to appropriate area after the check-in process is completed
Check out patients by following checkout policies and procedures and using the checkout systems or manual visit records when the systems are down, if applicable.
Follow appropriate procedures when registering exception-type patients such as non-members, out-of-area health plan members, Medicare, Media-Cal, and industrial patients.
Initiate and complete required forms for all appointments per policy.
Access necessary information from the fee schedule to determine appropriate fees based on CPT-4 and/or service codes in order to collect appropriate revenue
Assist patients by :
Explaining co-pays/applicable fees
Providing facility directions
Referring to other departments and administrative services for further information, e.g., Member Services, Medical Secretaries, and Business Office.
Initiating and completing appropriate forms as needed, for example Release Of Information, Patient Financial Responsibility.
Tracking referrals to specialty care by utilizing the consultation/referral system as needed in those areas where this responsibility currently exists for the individual in this classification.
Where this responsibility is not part of an existing position, it cannot be added without written agreement as part of the LMP.
Demonstrate knowledge of and application to Patient Administration Appointment Registration (PARRS).
Maintain the patient will-call area box if applicable
Communicate with clinical and business office staff as needed
Cash Handling, Reconciliation and Deposit
Handle cash according to the Cash Handling Responsibility Agreement
Comply with all applicable cash handling policies and procedures (see reference list)
The registration designee is responsible for the safekeeping of change funds, all revenue collected during the shift, all assigned revenue documents, and all keys assigned for cash control.
Obtain, secure, and ensure sufficient denominations to provide change.
Reconcile shift and deposit funds according to the Cash Handling Responsibility Agreement
Use correct procedures to document and report discrepancies
Working towards positive operational outcomes.
6 months work experience.
High School Diploma/GED.
License, Certification, Registration
Basic knowledge and use of computer and computer keyboard
Passing of a PC skills assessment
Ability to read and follow instructions, short correspondence, and memos.
Communicate with health care providers, staff, patients and visitors.
Professional phone etiquette
Ability to multi-task, organize, manage time and prioritize workflow in a complex environment.
Knowledge of computer and computer keyboard.
Must be willing to work in a Labor Management Partnership environment.
Also refer to the detailed responsibilities outlined in the appropriate (United Healthcare Workers - West) Cash Handling Responsibility Agreement.
PrimaryLocation : California,Santa Rosa,Santa Rosa Medical Offices 4
HoursPerWeek : 40
Shift : Day
Workdays : Week 1: Tue, Wed, Thu, Fri, Sat Week 2: Mon, Tue, Wed, Thu, Fri *Expected length of employment up to 3 months
WorkingHoursStart : 08:30 AM
WorkingHoursEnd : 05:00 PM
Job Schedule : Full-time
Job Type : Standard
Employee Status : Temporary
Employee Group/Union Affiliation : A01|SEIU|United Healthworkers
Job Level : Entry Level
Job Category : Administrative & Support Services
Department : Santa Rosa Hospital - Ophthalmology-Clinic Nurse - 0206
Travel : No
Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce.
Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.
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